How to create a new shift under time sheet management and Roster settings

How to create a new shift under time sheet management and Roster settings


To create a new Shift under the timesheet module follow the given steps:


Step 01: Go to the “Shift Setup” module from the left grid of the dashboard and select the “Shift Setup” from the drop-down list.










Step 02: After the “Work Group” creation, click the “ADD SHIFT” button to create a new Shift.








Step 03: The system prompts with the given page. Define the General Setup first.
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Shift Code: Any name that u can identify this shift from another shift 
Description: Whatever you input at the Shift code, description will follow 
Time IN: Input what is the time the shift started 
Time OUT: Input what is the time the shift finish (Normal hour only) 
Rounding In Time: Leave it Blank 
Rounding Out Time: Leave it Blank 
Shift Color: Allow to change Color (optional) 
Max Working Hrs: Max Working Hour for today (Optional) Shift Day: Leave it Blank 
Worker Group: Select the Worker Group  
First Session End Time: What time is the first session end (lunch start time) 
Second Session Start Time: What time is the second session start (lunchtime ends) 
BreakTime StartAfter: Leave it Blank 
Break Time (Minutes): Will autofill once complete the time for the first session and second session 
Rate: Select what is Rate of this Shift from Time In to Time Out (NH (Normal Hour), OT1 or OT2)  
PH Rate to NH: If this Shift assigns to the day which falls on Public Holiday which rate would the company prefer (NH (Normal Hour), OT1 or OT2) 
PH Rate OT: If an employee working on this Shift fall on Public Holiday and working beyond 8 hours, what will be the rate (NH (Normal Hour), OT1 or OT2) 

 

Step 04: After filling up the above-mentioned fields click the “SAVE CHANGES” button at the top of the grid. 



Step 05: After saved the changes click the “Overtime” tab, then “Turn On” the button as shown below.





Step 6: Follow the instruction as per the below-given image:


Figure 1:









Figure 2:






Min Hrs (Mints): This will allow the system to set the minimum minutes before employees can be entitled to Overtime. For example, if set 30 minutes then the employee must complete 30 mins after 5 pm to get Overtime, if only complete like 20 mins from 5 pm then 20 minutes will be drop. The entry should be in minutes form.

Max Hrs (Mints): This will allow the system to limit their Overtime. For example, the employee is limited to do overtime in a day for only 3 hours then indicates 180 minutes, any employee will work more than 3 hours will not be calculated.


Rate: Select what is the Rate of the Overtime. This option is only if you have 1 rate of overtime after 5 pm.


Eligible OT If Normal Hours >=: This will allow the system to set what is the eligibility of the employee to get the Overtime. If set 8 Hours here, then the employee must complete 8 hours (NH) to get the OT, however, if set 0, if an employee logs out by 17:01 then the employee will immediately get 1 minute OT.


OT Rounding:  This will allow the system to round off the total overtime of the employee, example 30 minutes rounding is set then the employee completes 2:45 minutes then the system will only count the 2:30 minutes.


Break Time Start >OT HRS:  This will allow the system to give break time during overtime hours. This area must indicate the time, for example, if employee break time start after 7:00 pm then indicate 19:00. 


Period of Break in Minutes: This is where to indicate how many minutes is the break time of the employee overtime period.  


Step 7: After filling up all the fields, click the “SAVE CHANGES” button at the top of the grid.






Product Version: SMEPayrollTM Version 11

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